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Legal

Glamping Terms & Conditions

We are a small farm and campsite and want to keep it as somewhere people can come and enjoy the beautiful surroundings in a relaxing atmosphere.

Check in is from 3.30pm until 6pm (except Fridays which is 9pm).

Quiet hours are between 10:30pm and 7:00am. Music players/radios must be kept to a reasonable volume and switched off by 10:00pm. Please respect your fellow guests by keeping noise levels to a minimum after this time.

We pride ourselves on being approachable and friendly with high standards of customer service so please give us the opportunity to fix things during your stay if there are any issues, we cannot resolve problems after you have gone. We are usually around on the site and there is someone in the office from 9am to 6pm (9pm on Fridays)cd .

If you have any problems with your accommodation during your stay, please come and tell us and we will do our best to resolve them. Please let us know of any damage, breakages or maintenance issues that you come across.

In case of emergency or problems during the night you can contact us on 07498212039 24 hours a day.

Timber Lodges must be left clean and tidy and cleaning products are provided for your use. This includes the shower room, hob, microwave, sink area, crockery, cutlery, pans, utensils, and barbecue equipment. All items must be dried and put away. A £25 cleaning fee will be charged if this is not adhered to.

Bins should be emptied into the recycling bins at the bin store prior to your departure. Please take care of the area around your site and leave it as you would wish to find it.

To look after our Timber Lodges we ask our guests to not wear footwear inside.

No smoking (including e-cigarettes) is permitted in any of the glamping accommodation. You will be charged the full £150 security deposit if there is any evidence of smoking.

We regret that we do not allow dogs in our glamping accommodation.

An inventory is provided within this welcome pack. The inventory lists the items in each Timber Lodge which you should check on arrival. Guests should not remove any item from the property. You are liable for any items found broken or missing and the cost of these items will be deducted from your deposit. Guests agree to inform the owners of any damage or loss however caused. We reserve the right to enter your Timber Lodge for inspection at any time.

If your accommodation or outside equipment, including hot tub, is left in an unsatisfactory condition or damaged, you will be charged appropriate costs from your deposit. Missing or broken items not paid for before guests' departure will be charged from the deposit. If the repair cost exceeds the £150 deposit you agree to pay the balance. An invoice will be provided from an authorised repairer which must be paid within 28 days.

4 bags of logs and 1 bag of kindling are provided for your use. The logs are priced at £8 each and the kindling is £3, please pay for what you use at check out. Any additional logs required must be purchased from us. Guests are not permitted to use their own wood or charcoal.

The fire pit supplied may not be moved for safety reasons. Only timber can be burnt in the fire pit. Doors on your Timber Lodges MUST be closed when you are using the fire pit to stop smoke entering. It is strictly forbidden to collect and burn any timber from the woodland. Only wood bought from us can be used.

Parents are responsible for their children and they should always be supervised.

Open fires are not allowed. Please use the fire pit provided.

BBQ's are permitted if raised off the ground. BBQ stands are available from reception for a £10 deposit. Do not put bbq's on the wooden table, decking, hot tub or grass.

We do not allow visitors in the glamping accommodation even if part of your group is staying on the campsite. This helps to safeguard the comfort and security of all our guests.

Guests who want to use the hot tub must read the detailed instructions provided in the Welcome Pack before using it. The hot tubs can be easily damaged if used incorrectly. You agree to pay for any damage caused.

We accept no responsibility for any loss or damage that may occur to your car or associated property whilst on site.

There will be no refunds given for early departure for any reason whatsoever. These rules are for the benefit of everyone. If you do not abide by them, you may be asked to leave, no refunds will be given, and you may lose your deposit.

Camping Terms & Conditions

We are a relatively small campsite and want to keep it as somewhere people can come and enjoy the beautiful surroundings in a relaxing atmosphere.

We have tried to keep the campsite environment as true to nature as possible but as such there are inevitably some natural features where campers should take extra care including around the streams, in the woodland and on the stone paths.

Campers should familiarise themselves with the site during daylight hours so that they know where the streams, steps, paths, woodland, boundaries and fencing are located.

A map showing the boundary fence is located at reception.

Parents should supervise their children at all times whilst on the site especially around the shower block and wash up area. Extra care should be taken with the kettle and the microwave both of which could cause severe burns if used incorrectly.

Please observe the campsite speed limit, which is 5mph throughout the site. Quiet hours are between 10:30pm and 7:00am. No vehicle movements during these times. Music players/radios must be kept to a reasonable volume and switched off by 10:00pm.

Campers should not attempt to climb any of the dry stone walls or fences around the site. Please do not remove stones from them as this could make them unstable.

Dogs are welcome at a maximum of 2 dogs per pitch. Dogs must be kept on a lead at all times and must not be left unattended. Please clean up immediately after your dog and dispose in the bins provided.

Barbeques are permitted if raised off the ground to protect the grass and fire pits are available to hire from reception. No other open fires are allowed. Fire pits are only suitable for outdoor use and should never be placed inside a tent or awning. Fire pits should be given adequate time to cool down (at least 4 hours) before any attempt is made to move them.

IF YOU BURN THE GRASS WITH A BBQ OR FIRE YOU AGREE TO PAY £25.00 FOR ITS REPAIR

Please familiarise yourself with the siting of fire extinguishers which are located at the camping field entrances.

Please leave a minimum distance of 4 metres between yourselves and your neighbours when pitching your tent.

Waste should be disposed of in the appropriate bins. Please do not allow rubbish to enter the watercourses around the site.

We do not accept responsibility for any damage, loss or injury to any member of your party, vehicle or possessions.

Any accidents must be reported to reception or a member of staff as soon as is practically possible.

Campers agree not to cause any damage during their stay. All damage must be paid for immediately.

These rules are for the benefit of everyone. Anyone who ignores or abuses them will be asked to leave and no refund given.

There will be no refunds given for early departure for any reason.

Fire pit hire

  • Place the fire pit on a stable level surface. The entire fire pit will become hot when lit
  • Do not place the fire pit within 8 feet of any tent or awning or in any tent or awning
  • Do not light the fire pit in windy conditions which could blow flames and embers towards combustible materials
  • Children and animals should always be supervised when using the fire pit
  • Do not attempt to move the fire pit once lit or within 6 hours of being extinguished
  • Do not empty hot ash into the rubbish bins.
  • Fire extinguishers are located at the camping field entrances.

Cancellation Policy

Coronavirus – temporary override of cancellation policy.

Book now with confidence knowing you will not lose your money if the lockdown continues or restarts in the future.

If your booking falls within a lockdown period we will issue you a voucher for the full amount you have paid for your booking, which you can use up until the end of 2021. Please note this cannot be exchanged for cash.


Standard cancellation policy

Bookings cannot be amended, moved or cancelled within 28 days of arrival. No refunds will be given.

There will be no refunds given for early departure for any reason whatsoever.

If you do not abide by our rules you may be asked to leave and no refunds will be given. For full details please see our terms and conditions.

We reserve the right to cancel bookings for reasons deemed necessary by the management.

Refunds will be subject to a 5% administration charge (minimum £2.00).

We cannot give refunds or move bookings because of poor weather. We are not liable for refunds or expenses you incur in the event we are prevented from fulfilling your Booking as a result of circumstances beyond our control. Including (but not be limited to) war, terrorism, riots or civil unrest, industrial action, flooding, natural disaster, epidemics, health risks or such similar events ("Force Majeure"). We recommend that you have adequate holiday insurance in place to cover this.

Privacy Policy

1. Privacy & Data Protection

The new EU General Data Protection Regulation (GDPR) comes into force on 25th May 2018.
As campsite owners we need to record personal information for all our campers. We have a responsibility to comply with the obligations placed on Data Processors by the regulation. This is our personal commitment to data privacy. This is a responsibility we take very seriously. We believe:

  • User privacy and data protection are human rights
  • We have a duty of care to the clients' whose data we hold
  • Data is a liability, it should only be collected and processed when absolutely necessary
  • We will never sell, rent or otherwise distribute or make public your personal information
2. Relevant Legislation

This website and our business systems are maintained to comply with the following data protection and user privacy regulations:
UK Data Protection Act 1988 (DPA) and the new GDPR regulations EU General Data Protection Regulation 2018 (GDPR). By adhering to these guidelines it is likely that our website and business systems will be compliant with the data protection and user privacy legislation set by many other countries and territories as well. If you have any queries please contact us directly at info@howgill-lodge.co.uk or by phone on 01756 720655

3. Personal Information Collected by this Site and Why

We may collect the following information:

  • Name, address and postcode
  • Contact information including email address
  • Credit/debit card details (not stored or retained)
  • Other information relevant to customer surveys and/or offers

We require this information to process your booking and provide you with good customer service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our services.
  • We may periodically send promotional emails about special offers or other information that may be of interest using the email address that you have provided.

This site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people visiting our site and to better understand how they find and use our web pages.

GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer's IP address, which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see below).

GA makes use of cookies, details of which can be found on Google's developer guides. Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

Should you choose to contact us using an email link like this one, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors. Instead the data will be collated into an email and sent to us and stored in our Google Mail Cloud. You can read more about Google Security here

4. Personal Data Storage & Processing

No personal data is stored by this website.

As campsite owners we do store credit card details that have been supplied to us by a customer in order to confirm booking information.

We will ensure that all data is processed responsibly, securely and only for the purposes for which it was collected.

All emails that we build will have a simple unsubscribe link.

5. Links to other websites

This website may contain links to other websites of interest, however, once you have used these links to leave our site, you should note that we do not have any control over that other website. We cannot, therefore, be responsible for the protection and privacy of any information that you provide whilst visiting such sites as they are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

6. Data Safety Breaches

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we hold.

We will report any unlawful data breach of this website's database to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

Environmental Policy

Howgill Campsite Ltd is committed to enhancing our environment and we strive continuously to reduce our impact on it. We go beyond basic legal and regulatory requirements in order to fulfil our environmental agenda.

We are committed to providing excellence in customer service and superior comfort for all our guests whilst upholding our dedication to help preserve and protect our natural environment and our planet.

Our Environmental/Green Policy outlines how we aim to minimise our carbon footprint as much as possible. We currently:

  • Use paper made from sustainable sources.
  • Buy pens made from recycled CD cases.
  • Use energy saving light bulbs throughout the site wherever possible.
  • Recycle all glass, paper and plastic.
  • Utilise the internet and email as a means to distribute information such as newsletters, brochures and letters.
  • Encourage guests to forget about their car whilst staying with us and enjoy the natural breath-taking beauty of the 30,000 acre Bolton Abbey estate by foot.

With the "reduce, reuse, recycle" philosophy at the heart of our activities we are focusing on the following areas:

  • Energy consumption.
  • Waste reduction.
  • Sustainable land management.
  • Employee awareness.
  • Sustainable procurement.

The following will underpin these objectives:

  • Consistent monitoring of our energy consumption to highlight potential and achieved reductions in energy consumed.
  • To reduce the amount of waste we produce and that we send to landfill.
  • To promote the environmental agenda to employees, visitors and guests and ensure that all new staff are given an environmental induction on our aims and objectives.
  • Preserve and enhance the biodiversity, natural heritage and long term sustainability of the land.

Continue to source products and services from suppliers who share and demonstrate our environmental ambitions.

Trip Advisor
AA Five Star Guest Accommodation
AA 5 Pennants Award
Campstead Excellent
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